Showing posts with label printing. Show all posts
Showing posts with label printing. Show all posts

Tuesday, November 29, 2016

Do You Know How Much Your Company Is Spending on Printing?

Most business owners are shocked when they learn exactly how much they spend on printing each year! It comes as quite a surprise that mismanaged print fleets can cost your company up to 3 percent of their total revenue. This means that a company with annual revenue of $5 million will spend about $150,000 on document output each year.

According to research from PricewaterhouseCoopers, the average employee: 
• Makes 10,000 copies or prints each year 
• Costs your company up to $1,200 in printing annually 
• Wastes 17 percent of all printed documents 


End users rarely have knowledge of the true cost of their printing activities, and employers rarely monitor or control employee printing output. But, without controls and measures, waste can be substantial. FleetCare Managed Print Services from Modern Office Methods can help your business achieve immediate and long-term cost savings. MPS essentially takes over the management of a company's printers to increase efficiency and consolidate printing costs. 

MPS clients enjoy the benefits of working with one trusted provider like MOM for all their printing needs. Clients receive remote monitoring of printers, supplies, and service on-demand, as well as tailored management reports regarding the company's printers. Service costs are summarized in convenient invoices that include all print-related costs for a given period of time (usually quarterly). 

Clients experience a second wave of cost savings when account managers provide expert recommendations based on reports of the printer fleet. Suggestions are made for printer placement based on utilization and strategic hardware purchases, especially when the technology in multifunction printers can improve workflow, increase productivity, save costs, and replace expensive copiers and legacy printers. This is all part of the customer-centric objective of MPS. 

All these measures can add up to as much as 30 percent savings in printer-related costs, often amounting to thousands of dollars in savings for a single client. 

Contact MOM today at info@momnet.com and take the first step toward implementing an MPS solution that saves your company money.


CLICK HERE to test out our PRINT SAVINGS ESTIMATOR and see how much you can save with our FleetCare MPS program.

Monday, July 25, 2016

Cool Printing Trends You'll Want to Know About

When it comes to printing technologies, innovation never stops. The casual observer might not think much has changed in the printing industry in recent years, but many new print technologies have emerged that will soon revolutionize the way documents—and even objects—are produced. 




Being in the know about upcoming and transformative printing technologies gives you a competitive advantage and ensures you’ll have access to the latest advancements when the timing is right for your business.

Here are some of the emerging printing trends to look out for:

Diversity of Media Types
 

Many industries and companies need to print specialized items, such as product packaging or on-demand banners. By expanding the various media types and paper weight (gsm) that printers can accommodate, businesses have more flexibility to produce the documents and printed materials they need. 

Ricoh Pro C7110X: Media Handling Video


 White & Clear Toner 
This is cool stuff! White and clear toner gives you the ability to really add value and flare to your printed documents. With clear ink, you can flood coat a document to enhance its appearance, or you can spot coat only the headline text, so the words seem to jump off the page. Using white or clear toner also allows businesses to produce eye-catching effects—such as creating metallic designs, applying custom clear-coat watermarks, or highlighting photos or objects on marketing collateral. More and more print manufacturers are offering white or clear toner options, expanding this new technology across many different industries and applications. 

Ricoh Pro C7110X: WHITE & CLEAR Toner Video

3D Printing 
You’ve probably heard about 3D printing already, but the technology itself is quickly becoming more advanced and more attainable at the same time. The latest 3D printers are now smaller, faster, and cheaper than previous versions, which means this technology will likely find its way into more industries and businesses sooner than many experts previously thought. 3D printers will likely be integrated into many healthcare and manufacturing settings in the very near future, but with nearly endless applications, the technology will soon expand to many other industries.

The print industry is constantly changing and evolving to meet consumer needs and demands. Contact us today to learn more about these emerging printing trends and check out the Production Print page on our website for more videos and information!

Tuesday, May 3, 2016

How Secure is Your Data?

Your Confidential Data Could be at Risk


Think confidential information and documents are protected by your company’s IT security policies? Think again.


A recent survey by Harris Interactive revealed that 51 percent of survey respondents said they process confidential information through printers, copiers, and multi-function devices.

Additionally, 39 percent of employees who print, scan, or copy confidential information at work are concerned whether the information on their printing and imaging devices will remain secure.

These are valid concerns considering there is a very close link between the security of your business and your printing environments. Copiers, printers, fax machines, scanners, and multi-function devices pose a serious risk to your business’ overall security. These devices retain latent document images and text, leaving sensitive information and proprietary data extremely vulnerable to a security breach.

But, securing your print environment is easy with a Managed Print Services (MPS) Program that’s designed to assess all of your devices, provide a detailed security report, and develop a highly secure strategy for your future. Your customized plan can also include usage controls that ensure private information is only accessed by authorized users, and will also help you achieve regulatory compliance. Shrewd business owners know that security breaches damage your brand and can result in heavy fines, so this is protection that pays dividends in the long run. 



Here’s the bottom line:


An MPS solution will not only optimize your output fleet to cut costs and increase efficiency, but will also provide you with the peace of mind that your entire printing and imaging environment is safe and secure.

Contact us today, and you’ll understand why we place the highest priority on your company’s data and are committed to helping you protect your valuable information. 

To learn more about how MOM can help you with your managed print services needs, visit our website at http://www.momnet.com/Managed-Print-Services1 or click here try out our FREE PRINT SAVINGS CALCULATOR.

Thursday, April 21, 2016

Five Easy Benefits that Enhance Business

Concepts such as total cost of ownership (TCO) or cost per copy (CPP) do not tell the whole story about a system’s efficiency – that is if the system incurs increased costs within different areas in the company. Even technically highly productive machines become inefficient if they are no longer used as designated, as in cases caused by company reorganization or when human resources are squandered when employees carry out tasks unsuited to their qualifications.

TCO and CPP do not tell the whole story about a system’s efficiency. The key to this problem is change management, or simply a refocus from product to customer. A vendor’s refocusing answer is increasingly becoming MPS. Vendors know that a customer is no longer satisfied with just a state-of- the-art product – they also want constant and all-around support before they are willing to undergo a long-term relationship with a vendor for their fleet. A number of manufacturers are offering MPS already to their customers. The offers include status analysis, priority identification, implementation, management and constant monitoring in the areas of consumables management, process optimization and sometimes refinancing.

Benefits to you:


  1. It is estimated that the cost of print can be as much as three percent of a company’s revenue and has even been called “the last great area of uncontrolled costs”
  2. Improved work routines alone save 20 to 30 percent of printing costs.
  3. Enhance business/work processes by adding new capabilities to this hard copy fleet.
  4. Grasp control of the fleet, identify all costs and centralize decision making.
  5. Optimize the fleet by installing the right devices in each work environment.
To learn more about how MOM can help you with your managed print services needs, visit our website at http://www.momnet.com/Managed-Print-Services1 or click here try out our FREE PRINT SAVINGS CALCULATOR.

Tuesday, April 19, 2016

Ensure MPS Success with These Tips



Managed Print Services (MPS) is catching on—fast. In the never-ending attempt to gain a competitive edge and maximize profits, small- to medium-sized businesses understand the value that MPS adds to their companies.

Those who have employed MPS have seen a tremendous return on their investment, with the latest data showing that the service can cut document-related costs by up to 30 percent. Moreover, businesses can rely on their MPS provider to take care of streamlining print fleets, monitoring networks for use and performance, finding solutions to issues that may arise, and providing replacement consumables on time.

If you’ve recently introduced MPS to your business, or are considering doing so in the future, it’s important to ensure you are making the most of your services. Here are some tips to help you along the way:

State Clear Objectives – Whether you want to cut printing costs in the first six months or get your dedicated IT staff back on task this quarter, make sure that you delineate specific benchmarks with your MPS provider. These goals will allow you to measure your progress along the way and evaluate the effectiveness of your services.

Consider Scalability – Is your MPS provider concerned with the future of your business as much as you are? They should be. Taking future growth into account, and understanding its impact on your business’s print infrastructure, is something that should be discussed with your provider throughout your MPS contract. As your company grows, your vendor should take the lead to manage the scaling of your print environment.

Leverage Your MFPs – Multifunction printers (MFPs) can be found in most modern offices and offer outstanding workflow tools to help with important daily tasks—particularly for HR, legal, and accounting departments. Your MPS provider should take a thorough look at your workflow processes to gain a deeper understanding of your business’s unique needs and functions, and can recommend software tools to help you maximize productivity straight from your MFP devices.

Keep in Touch – One of the functions of MPS is to make it easier to manage your print environment. By staying in touch with your MPS provider, you can ensure you’re always getting the full value out of your services. Make sure to return your provider’s calls or emails regarding the status of your MPS goals, current outputs, hardware maintenance, and consumable supplies. Regularly speaking with your provider helps to keep benchmarks on track.

To learn more about how MOM can help you with your managed print services needs, visit our website at http://www.momnet.com/Managed-Print-Services1 or click here try out our FREE PRINT SAVINGS CALCULATOR.

Friday, April 1, 2016

Choosing the Right MFP for Your Office

The multi-function printer, or MFP, has become an extremely valuable piece of equipment in the modern office. This versatile device eliminates the need for standalone printers, copiers, scanners, and fax machines, saving you space and money while benefiting the environment, as well. 

Once you’ve decided to opt for an MFP (or replace your existing unit), the next step is to find the right machine for your organization. However, with so many choices out there, this decision can appear complicated  of all the machines available, which one is best-suited to handle your specific needs? 

Selecting the right MFP is important to ensure that you end up with a machine that will meet your business needs, keep up with your workload, and prevent you from overspending on a unit. So how can you be sure to choose the right MFP for your office? Here are some things to consider: 

Define Your Needs – Take the time to go over your requirements and determine what you’ll need from an MFP. What will you be using it for, and how often? Will you be working with black and white or color documents? Which is more important to you, the speed and quantity, or the quality of your prints and scans? Which features, bells, and whistles will be beneficial or necessary to your operation? 

Evaluate Initial Investment vs. Total Cost of Ownership (TCO) – Consider not only the initial cost of an MFP but the cost of supplies and maintenance over the lifetime of the unit. What may seem like a bargain up front can end up costing you much more over the long run. Also, consider asking your office equipment provider if leasing an MFP might be more cost effective, since sometimes lease agreements include regular service and some supplies. 

Learn Your Specs – MFP specifications can seem like a foreign language (DPI, RAM, PPM, etc.). Get to know what these industry specs mean, and what they mean to you. An impressive DPI (dots-per-inch) won’t be a requirement for you if your office will only be scanning documents and forms. 

Demand Compatibility – Determine which operating systems are used by your staff and select an MFP that will be compatible. And it is essential you choose a machine that will easily integrate into your existing network. 

Seek Expert Advice – If you’re still not sure which MFP is right for your office, ask your local office equipment provider to help you make a good choice. They truly know it all when it comes to these machines, and can also support you with local, reliable service after your MFP is in place. 

Contact us today at info@momnet.com, and let us help you choose the right MFP for your business. Also, visit us at www.momnet.com.

Wednesday, March 30, 2016

Why it’s Time to Incorporate Mobile Printing


With a new reliance on mobile devices to accomplish work tasks comes a necessity to print on-the-go. Bringing a flash drive to a meeting and asking to use a colleague’s printer—or worse, emailing documents to a client and asking them to print them for you—seems antiquated and can challenge the credibility of your company in the eyes of your partners and competitors. 

Consider a few ways mobile printing can change the way you work: 
•  Print documents directly from your mobile device to any networked printer (like at a hotel or airport business center)
•  Get a jumpstart on tomorrow’s seminar by printing fifteen copies of your 50-page handout during off-hours, so they are ready to go in the morning
•  Print receipts directly to your office during business trips for easy reimbursement 
•  Print a recently updated proposal minutes before you’re due to present it

The practical uses for mobile printing are boundless. But, it is important to view mobile printing not as a luxury, but as a necessity. As mobile computing surpasses traditional PC computing, your need to print on-the-go will become increasingly crucial to stay viable in today’s competitive market.

For more information, contact us at info@momnet.com.

Thursday, February 21, 2013

SAMSUNG & Modern Office Methods


SAMSUNG Partners with Modern Office Methods to Offer Full Line of Printing Solutions


RIDGEFIELD PARK, N.J., February 12, 2013 – Samsung Electronics America Inc. today announced a partnership with Modern Office Methods, one of the leading office equipment providers in Ohio, Northern Kentucky and Southeastern Indiana, to serve as an authorized BTA dealer providing Samsung’s award-winning printers and multifunction devices. 

As a Samsung partner, Modern Office Methods will now offer Samsung’s complete portfolio of printing devices and solutions to address the needs of organizations of all types, from SMBs to enterprise customers, throughout the Midwest. 

“We are excited to be partnering with Modern Office Methods,” said Tod Pike, senior vice president of Samsung’s Enterprise Business Division. “With their experience of serving businesses across the midwest for over five decades and commitment to customer satisfication we know we have found the right partner to help us roll out our integrated managed printer services and state-of-the-art document management technologies. This partnership is another major step in growing Samsung’s strong dealer network and continuing to serve our business communities and customers alike.” 


“Modern Office Methods is pleased to be able to offer the full range of Samsung products and services to our customers,” said Steve Bandy, senior vice president, Modern Office Methods. “Samsung's innovation in the technology arena will allow for MOM customers access to the latest and most advanced products available on the market today. Samsung is strengthening its commitment to US business customers and is a recognized leader worldwide with a successful, proven track record.” 

With industry-leading technology and more than 20 years experience serving business with printing solutions, Samsung continues to expand its dealer network and support for channel partners. Samsung recently expanded its printer offering for business customers by introducing a new line of color and monochrome A3 MFPs to complement its award-winning A4 lineup. 

Leading independent evaluators have recognized Samsung with numerous awards for its features and performance. Most recently Buyers Laboratory LLC selected Samsung’s A3 and A4 MFPs with its Winter 2013 “Pick” Awards for excellence. In addition, Samsung has been recognized with the 2012 Better Buys for Business Innovative Product of the Year Award for its A3 MFPs. 

Find out more about Samsung’s printer offering for business: 
Samsung Business Printer Line 
Samsung Printer Solutions for Business 

About Modern Office Methods 
Modern Office Methods offers a full suite of office automation products to the market by integrating managed print services and various state-of-the-art document management technologies to enable our clients to reduce cost and improve productivity. MOM’s complete product lines enable us to offer our clients the one-stop shopping for their office equipment and support needs. With offices in Cincinnati, Dayton, and Columbus, MOM has been enhancing its clients’ effectiveness and productivity in today’s competitive business climate for over 55 years. 

About Samsung Electronics America Enterprise Business Division 
As a global leader in Information Technology, Samsung's Enterprise Business Division (EBD) is committed to its business customers and loyal partners with world class solutions. Samsung EBD offers a complete portfolio of technology solutions to support business growth aspirations including virtualization, printing, displays, notebook and tablet PCs, digital signage, medical equipment, set-top-box and hospitality TVs. With a market-oriented approach to innovation, Samsung EBD solutions move businesses forward while helping reduce operating cost. Samsung EBD is a division of Samsung Electronics America (SEA), Inc., a U.S. subsidiary of Samsung Electronics Company, Ltd. (SEC) and is among the world's largest technology companies. For more information, please visit www.samsung.com/business or call 1-866-SAM-4BIZ

About Samsung Electronics Co., Ltd 
Samsung Electronics Co., Ltd. is a global leader in consumer electronics and the core components that go into them. Through relentless innovation and discovery, we are transforming the worlds of televisions, smartphones, personal computers, printers, cameras, home appliances, medical devices, semiconductors and LED solutions. We employ 227,000 people across 75 countries with annual sales exceeding US$143 billion. Our goal is opening new possibilities for people everywhere. To discover more, please visit www.samsung.com.

Monday, February 27, 2012

Managed Print Services - How MOM can help with your printer needs...

FleetCare™ Putting You in Control of Your Printing Costs! 
Whether your office utilizes four printers or 400 printers, MOM’s FleetCare™ solution delivers the answers you need to questions you had not even known should be asked. Are printers operating at full capacity? Is frequent maintenance on a printer due to improper workload utilization? Are we paying higher energy costs as a result of antiquated equipment?
 
MOM supplies you the answers needed to increase effectiveness while maximizing the output of your printer fleet. Organized in a series of easily understood screens, the detailed reports enable managers to optimize usage, more proficiently diagnose problems as they occur and painlessly right-size the printing fleet by boosting efficiencies and reducing output costs.


 
Within minutes of a quick, easy installation, MOM’s Assessment & Management Utility (AMU) begins pulling detailed information from networked output devices, including the vast majority of printers, copiers, faxes and multi-function peripherals in use today. Powerful analytical tools then translate the raw data into useful reports, accessible anytime via Web interface. Reports include:
 
·         Current status for all networked output devices 
·         Supply levels
·         Page counts/meter reads
·         Model descriptions
·         Serial and asset numbers
·         Printer locations
·         Utilization and page coverage
·         Cost/page tracking
·         Automated service alerts
·         Historical trend reports 

For more information about the products and services Modern Office Methods can help your office with, visit our website at www.momnet.com.

Wednesday, February 8, 2012

Tech Expert Q&A - Why Managed Print Services?


Question:
We recently received some literature in the mail about a service where someone else takes care of our printers. Our IT staff is already swamped with projects. What can you tell me about this service?


Answer:
Managed Print Services or MPS is one of the fastest growing part's of MOM's business today. The Wall Street Journal reported that document imaging is often a company's largest uncontrolled expense. Many organizations are overwhelmed with the number of IT projects that they are working on, and maintaining office printers is low on the priority list. MOM's MPS program can take the burden off of over-worked support staff and help manage the costs of printing in the office. In this way, your office printers are maintained by trained and certified technicians, supplied with toner, and software to help determine the most cost effective devices for printing. In addition, we offer software reporting tools to augment the most efficient, and cost effective use of your printer output devices.


For more information about the products and services Modern Office Methods can help your office with, visit our website at www.momnet.com.

Thursday, February 2, 2012

Tech Expert Q&A - The Cloud

Question:
As the IT Director for a regional manufacturing company, I have been looking for a document management solution that is hosted off-site so all of my other manufacturing facilities can easily access the system. This would enable my business to have better access to our documents, and a better disaster recovery system. What is your experience?


Answer:
Great topic. The time is right to start thinking about moving more of your applications to the Internet, or "the Cloud" as some call it.  The technology, security, and bandwidth are there and the technology is mature and stable.  Many very large and small organizations are moving critical applications like email, databases, and file storage to the Cloud.  MOM has several Cloud-based solution offerings.  Cloud-based applications have a lot of advantages: 24x7 up-time, feature-rich software, and the fact that you pay as you go, and don't spend precious capital on servers that have a limited life-span.  One of the biggest reasons clients move to the Cloud is because of all the financial advantages these solutions afford them.


For more information about the products and services Modern Office Methods can help your office with, visit our website at www.momnet.com.

Thursday, January 26, 2012

Tech Expert Q&A - Managed Print Services

Question:

I work for a company that is interested in managing the cost of printing. As business picks up, our printing volume is increasing. In addition, we would like to allocate the costs of printing by department and possibly setup budgets for each person in order to help control costs. What do you suggest?

Answer:

This is an area of concern for all businesses and organizations. The first thing I would recommend is that you contact one of our Managed Print Services (MPS) subject matter experts. By implementing a MPS solution, you can often reduce the cost of printing and servicing your printer fleet and realize a savings on your output costs. Our Lanier PDC or Equitrac Office software solutions are popular applications that can help you manage the expense of printing and copying by user, department, or even printer. Our MOM subject matter experts can help you determine the right solution to help you meet your goals!


For more information about the products and services Modern Office Methods can help your office with, visit us at www.momnet.com.

Tuesday, January 24, 2012

Our first blog entry...

January is coming to a close and 2012 is off and rolling. Here at Modern Office Methods (MOM) we're always looking for news ways to get the word out about what's going on in the office technology industry. We've most recently done this through the Tech Expert Q&A section of the Cincinnati Business Courier. We hope that a blog with similar information will appeal to the masses just as much as the Q&A's we post in the Courier.

If you have a question that you'd like featured in our Tech Expert Q&A blog simply email us at info@momnet.com, tweet us at @Modern_Office, or post on our Facebook wall at www.facebook.com/modernofficemethods. We hope to be able to answer any of your questions regarding office technology, copiers, printers, scanners, document management, workflow, managed print services, and software questions!

To learn more about Modern Office Methods, take a few minutes and watch our company overview video.

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