Showing posts with label optical character recognition. Show all posts
Showing posts with label optical character recognition. Show all posts

Wednesday, February 15, 2017

Bring Your Scanned Documents to Life with OCR

op·ti·cal char·ac·ter rec·og·ni·tion
ˈäptəkəl ˈker(ə)ktər ˌrekəɡˈniSHən/
noun
  1. the identification of printed characters using photoelectric devices and computer software.

OCR

As the business world continues to move closer toward the paper-free office, Optical Character Recognition (OCR) is one of the technological advancements helping make this transition feasible and painless. OCR uses computer algorithms to convert scanned images of handwritten or printed text into machine-readable format. The process digitizes printed text into word processing files, making them easy to edit, search, and store.

OCR can take a lengthy document, such as a book, and quickly convert it into an electronic file of searchable text, eliminating the need to retype the document page by page. This technology can prove to be a powerful tool in any office. Here are some of the advantages of OCR:

Improved efficiency – The ability to search through digital content immediately increases both the efficiency and effectiveness of your staff. By converting material into electronic and searchable text, you’ll no longer have to spend precious time manually looking through documents and files for particular information. OCR enables you to do these searches electronically by keywords or phrases, saving enormous amounts of precious time.

Editable text – Whereas the typical scanned document is an image capture of an original document, OCR enables users to easily edit or manually correct the text in a scanned document. Those useful copy and paste tools that are so helpful in everyday work can also be utilized on these converted files.

Greater accessibility – Once your documents and files are converted to digital files, they can be displayed online and conveniently shared electronically between employees and departments.

Reduced space – Scanning your documents and storing them digitally takes up far less storage space than the hard copy originals. Storing your files and records more compactly will provide much needed space in your office, and reduce storage costs.

Contact us today to learn more about how OCR can bring your scanned documents to life and visit our website to learn more about our Document Imaging Solutions!

Thursday, August 4, 2016

Top 4 Ways Invoice Scanning Saves Staff Time

For most businesses, staff time is by far a company's most valuable resource. Consider the following ways that business invoice scanning can make your invoice input, payment, filing, and searching faster than ever, saving you time and money.

1. Automated input - Optical Character Recognition (OCR) software extracts critical document information—like vendor name, date, purchase order, amount due, etc.—and makes it instantly available in digital format.

2. Accounts payable integration - Once business invoice information is digitized, it is ready for use in automated accounts payable processes. With rules you establish, your software can match invoices to their related purchase orders and automatically approve and send payment.

3. Virtual filing - You can save an unlimited number of business invoices easily when they are in digital format. Without having to make copies or file by hand, staff time is freed to focus on value-adding work, instead of moving pieces of paper around.

4. Lightning-fast search - A simple search by vendor or invoice number is as easy as typing in the name you seek, while advanced search capabilities can filter out similar but unwanted documents to return the exact invoice you need.

Check out our Scanning Solutions and contact us for more information on how to improve your business processes.

Tuesday, January 24, 2012

Our first blog entry...

January is coming to a close and 2012 is off and rolling. Here at Modern Office Methods (MOM) we're always looking for news ways to get the word out about what's going on in the office technology industry. We've most recently done this through the Tech Expert Q&A section of the Cincinnati Business Courier. We hope that a blog with similar information will appeal to the masses just as much as the Q&A's we post in the Courier.

If you have a question that you'd like featured in our Tech Expert Q&A blog simply email us at info@momnet.com, tweet us at @Modern_Office, or post on our Facebook wall at www.facebook.com/modernofficemethods. We hope to be able to answer any of your questions regarding office technology, copiers, printers, scanners, document management, workflow, managed print services, and software questions!

To learn more about Modern Office Methods, take a few minutes and watch our company overview video.

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